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Published on 02.09.2025

A is for Timeline: How to Build Your Perfect Wedding Day

How to build your day-of timeline: times, buffers, examples – with tips for classic, relaxed, minimalist. Start of the A–Z series.

Ratgeber & Tipps Planning playbooks Kurz (2-4 Min)
A is for Timeline: Your Perfect Wedding Day | WedSet

The Most Important:

  • A clear schedule brings calm – buffers keep the day flexible.
  • Realistic time estimates: Ceremony 45–60 min, reception 60–90 min, dinner 2–2.5 hrs, photos 30–60 min or First Look 15–30 min.
  • With WedSet, you centrally plan your timeline, assign responsibilities, and share it with everyone involved.

Welcome to the Wedding Alphabet A–Z

We start with A for Agenda — the foundation of your big day. A good plan brings structure, reduces nerves and leaves room for real emotions. Practical tip: the more guests, the more important travel times and coordination become.

The common thread: a tried-and-true day timeline

  • Getting Ready: Allow about 2–3 hours in total for styling, dressing and finishing touches.
    • If you like, schedule a 'First Look' — 15–30 minutes; it relaxes the afternoon.
  • Ceremony: 45–60 minutes is realistic (incl. processional, vows, exchange of rings, recessional).
  • Congratulations & reception: Plan 60–90 minutes for hugs, a champagne reception, cake or small program items.
  • Couple photos: Traditionally 40–90 minutes or several mini-sessions (e.g. Golden Hour). That way you miss less time with your guests.
  • Dinner & speeches: 2–3 hours, depending on courses and contributions. (Give yourselves time)
  • Party: After-dinner opener (e.g. first dance), then let the party flow.

Tip: An “Unplugged” note for the ceremony keeps the moment focused — for you, your guests and the photographer. (Unplugged: wedding/ceremony without phones — full attention for the couple and the emotions.)

Smartly schedule buffers

  • Give each program item an extra 10–15 minutes. Two additional buffer blocks of 15 minutes during the day will save the flow.
  • Think travel times twice: parking, elevator, group photo (10–15 minutes to gather) — it adds up.
  • Consider light: if possible, plan photos around the Golden Hour. For midday sun, schedule shaded spots.

Three styles, three timelines

  • Classic: midday ceremony, reception, dinner with speeches, first dance. A calmer, more formal rhythm.
  • Laid-back: late free-form ceremony, food stations/trucks, sunset shoot, quick transitions.
  • Minimalist: civil ceremony + brunch or late dinner & after-party — few fixed points, lots of flexibility.

How digital tools like WedSet help

Create your timeline centrally, assign responsibilities (e.g., wedding party for the group photo, DJ for the opener), add directions/emergency numbers and share the schedule via link or PDF with everyone involved. Changes on the day? Adjust live and everyone is instantly in the loop.

Looking ahead

Next week: B for Budget — how to plan your costs realistically without cutting out important experiences.

Sources

Ready for your dream wedding?

wedset.app helps you plan your dream wedding. From the guest list to the timeline - we have everything under control.

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